Operations Scheduler

At Panda, Ireland’s largest waste management business, we invite you to join our team and build a career that champions environmental excellence while balancing tradition with innovation. You’ll be part of a supportive, close-knit team that values strong working relationships and looks out for one another.

We are committed to leading the way in waste management and recycling solutions across Ireland. By embracing innovation and sustainable practices, we work together to protect the environment and create a greener future for generations to come.

Relationships

Reports to: Line Manager

Responsible for: Coordinating the timely collection, transport, and disposal of waste to ensure efficient operations and high levels of customer satisfaction

Liaison with: All departments

Key Accountabilities

1. Route Planning & Optimisation

• Plan, assign, and adjust daily waste collection routes to maximise efficiency
• Use route optimisation software to ensure the most effective routes, considering traffic, weather, and collection schedules

2. Scheduling

• Create and manage collection schedules for residential and commercial customers
• Ensure all regular and special service requests are scheduled accurately
• Adjust schedules to manage holidays, breakdowns, or emergency situations

3. Communication with Drivers

• Maintain ongoing communication with drivers to ensure timely collections
• Provide clear instructions on routes, customer requirements, and potential hazards
• Manage real-time updates and changes to schedules

4. Customer support

• Act as a key point of contact for customer queries and service issues
• Resolve complaints, missed collections, and service requests in coordination with field teams
• Inform customers of delays, route changes, or rescheduled services

5. Fleet Monitoring & Tracking

• Monitor vehicle locations using GPS and tracking systems
• Track driver performance, fuel usage, and route compliance

6. Problem Solving

• Respond quickly to breakdowns, missed pickups, accidents, or traffic delays
• Reassign resources or amend routes during emergencies or adverse weather

7. Compliance & Safety

• Ensure operations comply with all relevant waste management and environmental regulations
• Promote and enforce safety standards and best practices
• Record and report incidents, accidents, or safety issues

8. Data Entry & Record Keeping

• Maintain accurate records of routes, collections, fuel usage, maintenance, and driver hours
• Support internal reporting, invoicing, and compliance requirements

9. Coordination with Operations & Maintenance

• Work closely with operations and maintenance teams to schedule repairs and servicing
• Ensure vehicles are roadworthy and properly equipped before dispatch

10. Waste Volume & Load Management

• Monitor vehicle loads to ensure weight limits are not exceeded
• Coordinate deliveries with transfer stations, landfills, and recycling facilities

11. Team Collaboration

• Work with sales and customer service teams to meet customer service commitments
• Liaise with recycling and hazardous waste teams to ensure correct handling of waste streams

12. Technology Use

• Operate dispatch systems, GPS tracking tools, and communication platforms
• Support drivers in using in-cab technology and mobile applications

Additional Duties

• Attend meetings as required
• Demonstrate commitment to Panda’s values in all aspects of the role
• Act as a positive ambassador for the business
• I have received and read my Job Description and understand that it acts as a guide only to my duties and responsibilities and is not exhaustive; I agree to undertake any other duties deemed reasonable by the management.

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)