Deputy Company Secretary

Posted on 15/07/2024

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Millennium Park, South East Ireland

Not Specified

€55,000 to €65,000 depending on experience

Permanent - Full Time

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Deputy Company Secretary

About the Role

About the Role
Who Are We?

Embark on a rewarding journey with Beauparc, a trailblazing environmental services company that stands as a beacon of innovation in waste management and recycling solutions.

As a dynamic and forward-thinking force, we are committed to leaving an indelible positive impact on the environment, promoting sustainability, and spearheading transformative change within the industry. Operating globally, with a robust presence in Ireland, the UK, and beyond, Beauparc is dedicated to shaping a greener, more sustainable tomorrow through responsible resource management.

Join us on this exciting venture, and together, let's make a lasting, positive impact on the environment while advancing your career in a company that values innovation, sustainability, and positive change.

Now let us tell you about the role

As the Deputy Company Secretary at Beauparc, you play a pivotal role in ensuring the efficient functioning of corporate governance and compliance within the organisation. Working closely with the Company Secretary, you contribute to maintaining the highest standards of corporate conduct and legal adherence. Your responsibilities span a range of key functions crucial to the smooth operation of Beauparc's corporate governance framework.

Areas of responsibility

Corporate Governance:
• Ensure compliance with relevant laws, regulations, and corporate governance codes.
• Advise the board of directors and Executive Management on corporate governance best practices and changes in corporate/company law requirements.
• Acting on behalf of the Company Secretary, arranging the necessary meetings including liaising with relevant stakeholders / contributors, preparing and circulating Board papers, attending meetings and preparing minutes and action points connected to such meeting.

Legal Compliance:
• Manage and monitor legal and regulatory filings, ensuring company filings are met.

Company Records and Documentation:
• Maintain and update statutory registers and records, including the register of members, directors, and other required documentation.
• Oversee the company's registered office and handle official correspondence.
• Manage and organise important corporate documents, ensuring easy retrieval when needed.
• Implement and maintain effective document management systems.
• Manage and maintain RBO register in ROI and PSC for UK entities.
• Incorporation and dissolution of companies; change of name and amendment of the M&A’s.

Communication and Reporting:
• Facilitate effective communication between the board and executive management.
• Prepare and distribute board packs to directors, including annual reports and financial statements.

Shareholder Relations:
• Manage relationships with shareholders, addressing queries and ensuring compliance with shareholder communication requirements.
• Organise and coordinate shareholder meetings including annual general meetings (AGMs)

Risk Management:
• Contribute to the identification and management of legal and regulatory risks.

Training and Development:
• Keep abreast of changes in legislation and corporate governance practices.
• Provide training to directors and senior management on compliance and governance matters.
• Assist in the induction and training of directors, ensuring they understand their roles and responsibilities.

Ethics and Integrity:
• Promote ethical behaviour and a culture of integrity within the company.
• Oversee the development and implementation of the company's code of conduct.

Collaboration with Legal and Regulatory Bodies:
• Stay informed about changes in legislation and ensure the company's policies and practices align with these changes.

Confidentiality:
• Ensure the confidentiality of sensitive information and compliance with data protection regulations.

Experience and Skills
• A strong understanding of company law and corporate governance in Ireland is essential, this includes knowledge of the Companies Act and other relevant legislation.
• Legal qualification, such as a law degree or a qualification from the Institute of Chartered Secretaries and Administrators (ICSA)
• 2 years PQE
• Relevant work experience in a legal or corporate environment, to include experience in company secretarial roles, legal advisory roles, or related positions.
• Ability to manage and organise a variety of tasks, including filing legal documents, maintaining records, and ensuring compliance with regulatory requirements, is important.
• Strong communication skills, both written and verbal, are crucial.
• A Car owner with full clean driving licence is preferred.

About Us

Join us on the journey…..

Over the past 30 years, Beauparc has continued to grow and acquire businesses that all share a very similar vision and set of values. We’re now a group of almost 3000 people, all contributing to that growth and success.

Whilst Beauparc is the parent company to numerous brands, we all share an ambitious vision for the future. Our primary goal is to ensure the safety and wellbeing of our people and connected partners is front and centre. As a team, we’re safer together. We deliver our customers with a partnership approach to managing their resources responsibly. We constantly push the boundaries of innovation. What’s good today can be better tomorrow.

Beauparc is not just a company, it’s a resource recovery business. Over the past three decades we’ve grown and diversified significantly, we believe that great leadership is rooted in strong values. As leaders within this industry, we’re committed to shaping a better future for our friends, families and communities. Our philosophy remains unchanged, balancing customer satisfaction with environmentally sustainable practices. Exceptional customer service, and unwavering dedication to sustainability are the cornerstones of our business.

Our journey is dependent upon talented, passionate, and dedicated people that constantly strive and challenge each other for better outcomes.

Take the first step today and join us on the journey……….

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