Procurement Administrator (PR Triage)

Purpose:

The Procurement Administrator (PR Triage) plays a critical role in controlling how Panda spends money across the UK and Ireland.

As the first point of review for all purchase requisitions, you’ll ensure requests are accurate, compliant, and aligned with Group procurement policy and approved suppliers. This role is central to improving spend visibility, preventing unnecessary supplier creation, and ensuring the business gets best value from existing contracts.

You’ll work closely with site teams, finance, and procurement colleagues to support day-to-day operations while reinforcing clear and consistent procurement controls.

 Key Responsibilities:

Purchase Requisition Governance

• Review and triage incoming purchase requisitions daily
• Ensure requests are complete, correctly coded, and compliant with Group procurement policy
• Own and manage the PR queue to support timely approvals and operational efficiency

Spend Accuracy & Control

• Validate cost centre, GL, and category coding to ensure accurate financial reporting
• Identify and challenge discretionary or non-essential spend where appropriate
• Support improved spend visibility and data quality across the business

Preferred Supplier & Contract Compliance

• Ensure spend is routed through approved suppliers and existing contracts
• Challenge off-contract or “maverick” spend and support redirection to PSL suppliers
• Prevent unnecessary creation of new or one-off suppliers

Systems & Process Support

• Act as a key user of Panda’s procurement and ERP systems
• Support site teams with guidance on procurement processes and “ways of working”
• Help embed consistent procurement behaviours across the organisation

Internal Stakeholder Support

• Provide a responsive and professional service to internal teams
• Communicate procurement requirements clearly, constructively, and confidently
• Balance service delivery with strong governance and control

Safety & Compliance

• Ensure requisitions for safety equipment and critical site services are placed with vetted and approved suppliers
• Support Panda’s commitment to safety, quality, and operational excellence

Experience and Skills:

Essential

• Experience in a procurement, finance, or purchasing administration role
• High level of attention to detail and accuracy
• Experience working with ERP or e-procurement systems
• Understanding of cost centres, GL coding, and basic financial controls
• Confident communicator able to challenge and influence professionally

Desirable

• Experience working in a multi-site or operational environment
• Exposure to procurement transformation or system change programmes

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)