Transport Manager

Department:  Transport

Title: Transport Manager

Reporting to: UK Fleet Manager

Responsible for: Workshop Technicians

Roles and Responsibilities 

• In conjunction with the UK Fleet Manager, ensure the company fully complies with DVSA regulations and the Operation Licence is compliant as per the undertakings of the licence
• A named Transport Manager on the Company Vehicle Operators Licence
• To ensure EU Driver hours Rules and Regulations are monitored and infringements are dealt with in line with the company’s tachograph infringement policy and proper records are kept
• To ensure Working Time Regulations for Mobile Workers are monitored and infringements are dealt with in line with the company’s tachograph infringement policy and proper records are kept
• Ensure all vehicles are serviced and maintained to a high standard and total compliance achieved
• Responsible for all maintenance contracts and ensuring they are kept up to date
• To be the Business’s lead in Driver Compliance and Fleet Risk, ensuring that all Business’s procedures, specifically the areas outlined below, are adhered to, and administered effectively
• Ensure periodic (weekly) vehicle gate checks are carried out in line with Standard Operating Procedures, ensure all defects identified on gate checks are rectified and driver training where defects are found
• Provide monthly governance reports to the UK Fleet Manager on Driver compliance
• Provide monthly governance reports to the UK Fleet Manager on vehicle maintenance compliance 

General Job Elements

• Instil a positive culture towards Driver behaviour, Road Risk & Safety and improve performance
• Maintain effective and constructive communication with other key colleagues daily basis
• Manage the Earned Recognition KPI’s ensuring issues are dealt with accordingly and data is accurate prior to upload to the DVSA
• Present daily VOR information to Traffic Planners, Department Heads and Senior Management, to include details of the reason the vehicle/trailer is VOR, the length of time it has been VOR and expected repair dates
• Ensure all vehicles are serviced as per manufactures recommended service intervals and LOLER tests are kept up to date
• Ensure that vehicles and equipment are maintained in a fit and proper manner, in accordance with vehicle & equipment operating manuals
• Ensure vehicle tachograph recording equipment is inspected and calibrated in accordance with legislative timescales
• Collate and monitor all drivers tachographs and relevant information via the approved tachograph analysis software for auditing and management purposes
• Produce a monthly report detailing drivers hours and tachograph information
• Keep Regional Fleet Manager and Service Delivery Managers fully informed of any issues arising that require action
• Ensure all transport and fleet employees are kept abreast of safety related issues and LMS training is completed in a timely manner
• Assist in the delivery of associated transport and fleet safety bulletins. Toolbox talks to be delivered in conjunction with Group Driver’s Handbook
• To keep drivers informed about any changes in procedures and provide them with relevant information about their work/legislation/training if necessary. Arrange and conduct driver meetings to ensure all drivers are kept up to date with company activities including current, new and future legislation
• To ensure all complaints are investigated and remedial measure put in place where necessary and prompt communication back to the complainant is made
• Maintain up to date knowledge of all relevant regulations and legislation
• In conjunction with the Driver Trainers monitor and implement any training, including driver CPC
• Obtain correct authorisation for any expenditure and check invoices, good receipt purchases via the companies purchase ordering software
• To carry out any other tasks as instructed by Senior Management which are in keeping with the job role
• To ensure weekly payroll on TMS is completed accurately and on time to meet payroll deadlines

Key Job Elements

• Organisational Skills - Making sure all paperwork is filed correctly, preparing for changes in procedures/legislation, organising meetings and training
• Understanding of Relevant & Current Legislation
• Using initiative – Analysing data and working out solutions to make the company more efficient and/or more profitable
• Being Pro-Active – Looking for solutions to problems, looking for ways to make the company more efficient and/or more profitable without being instructed to do so first
• Approachable attitude – Build good relationships with colleagues and suppliers

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)