Site Administrator (Weighbridge Cover)

Role Overview

This position will provide daily administrative support to the Commercial and Compliance Team Leader across a range of areas and will operate the Weighbridge as and when required ensuring compliance with all inbound and outbound material specification.

Key Responsibilities:

• Ensure that Reception is always covered
• Provide a warm, professional front-of-house service including greeting visitors, offering assistance and ensuring that all visitors to site sign in and out
• All inbound and outbound mail is processed and sent to the relevant persons
• Offer administration support to the Commercial & Compliance Team Leader
• Assist staff with PPE & annual leave requests plus other miscellaneous requests
• Assist in inducting all new staff (including contractors and subcontractors), ensuring RAMS & insurances are in place during inductions
• Help ensure Health & Safety compliance for all 3^rd party visitors to site
• Operating our Weighbridge using AMCS (training can and will be provided for this)
• Provide cover to operate the Weighbridge as and when required
• Communicate effectively with the Yard Operations team using 2-way radio
• Liaising with the Commercial & Compliance Team Lead & Yard staff to ensure 100% compliance with the process for dealing with ‘out of specification material’
• Assist with contaminated load reports
• Work closely with the Transport team to ensure outgoing offtakes are sent where they are required with the relevant paperwork and/or access codes
• Running Customer reports using both AMCS & Power BI
• Compliance with all Company Processes & Procedures
• Daily checks ensuring 100% compliance for incoming Duty of Care, Waste Transfer Notes records and processes
• Monitor the shared weighbridge email inbox, recording and offering prompt resolution of all customer queries
• Ensuring document storage and archiving is 100% compliant
• Provide written reports as required
• Assist with Certificate of destruction

Required Experiences and Skills:

• Good communication skills (verbal and written)
• Flexible and adaptable approach to working
• Proficient in Microsoft Office
• Good team player, willing and able to support colleagues where possible
• Previous experience with AMCS & Power BI is desirable but training can and will be given for both
• Previous experience of operating a weighbridge is desirable but training can and will be given

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)